Technology Tips

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Online Computer TrainingHere’s what I’ve learned about how I learn: I love online, how-to videos. I can play anytime I want for as long as I want. I can pause, “rewind,” and start over. I can break for coffee and then pick up right where I left off.

Armed with a free trial, I recently tried out Lynda.com, a popular computer training Web site. Named for co-founder Lynda Weinman, this site offers nearly 900 computer skills courses taught with byte-sized, on-demand training videos. Learn graphic design, computer languages, and business applications on your own schedule. Spend an afternoon polishing your tech skills. Spend a day learning new ones. Training doesn’t get much more flexible than this.

So how does Lynda.com training stack up? To find out, I tackled Microsoft Word 2007: Styles in Depth with Mariann Siegert. This course offers more than 3 hours of practical training, practically presented. I liked Mariann’s comfortable, show-and-tell approach. I also liked the short, manageable lessons.

And I just love anything SEO. So I really enjoyed SEO: Search Engine Optimization Getting Started. Jill Whalen of HighRankings.com packs a lot of information into a fast 2 hours and 20 minutes. She covers everything from targeting keywords to tweaking Google Analytics. Just one complaint: I wanted more. I had to keep reminding myself that this was a “Getting Started” course. There wasn’t time to go deep on every topic in every chapter.

Overall, I was pleased with my Lynda.com experience. It worked for me.

And anybody can sample individual lessons from any Lynda.com course. Free! There are budget-friendly subscriptions, too. Get unlimited, anytime access to all online tutorials for $25 per month. It’s $37.50 per month if you want the exercise files. An annual subscription runs $250 ($375 with exercises).

Bottom line: Online computer training is a practical alternative to classroom instruction or how-to books. Some things you should consider before you sign up for online training: 

  • As good as Lynda.com is, there are many other Web-based training programs available. Do some research. Choose the training program that works for you and your budget.
  • You’ll get out of online training what you put into it. If you just want an overview of the software or technique, sit back and watch. If you want hands-on training, pick a vendor that offers practice sessions and/or materials. You can practice on your own, too. Just remember to do it!
  • Schedule your training when you can complete all the tutorials on your wish list. Time flies, life interferes—and your list will be long. A month goes by fast—and so will your subscription.

Now if Lynda.com would just do SEO: Search Engine Optimization Continued . . .

Ramona Goutiere

Ramona Goutiere

Goutiere Professional Business Services

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Copyright ©2010 Goutiere Professional Business Services/Business Tips-Business Tools-Business Tactics • All rights reserved
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Business Technology TipOK, I admit it: I’m a tech junkie. I want to know what’s going on in the technology world right now. It’s part business strategy and part obsession.

But I’m also an end-user junkie: Just tell me what’s new for product users and how it can help my business. And give me technology tips that really work. I want the latest software and equipment reviews, just-released software downloads, Windows and Microsoft Office how-to’s, and company updates.

So if you’re a small business like me that wants to ferret out the best tech news fast, you should bookmark two information-packed Web sites: ZDNet and TechRepublic.

From these sites you’ll get hot news, reviews, downloads, blogs, comments and more. ZDNet reports over 14 million unique users each month with 68 million page views. I’m not the only hungry tech junkie out there.

But it’s also a frenetic tech world. ZDNet and TechRepublic will immerse you in mountains of announcements. And it’s easy to be overwhelmed by all that information.

To solve that problem, I subscribe to specific electronic newsletters from these sites. I scan each e-mail for the news that matters to me. And I’m always surprised by how many teaser tidbits I end up checking out.

My favorite newsletters from ZDNet:

ZDNet Week in Review. Get a week’s worth of tech news in one neat package. Whoever pares all that information down to one nice little newsletter page should be nominated for sainthood.

Downloads Digest. Get free (or free-to-try) software that solves problems you didn’t even know you had. I usually find at least one thing to get excited about in every weekly release. “That software/add-on can do what?!”

My favorite newsletter from TechRepublic:

Microsoft Office Suite. This how-to for Office programs is always a fun read. The articles are good, with lots of screenshots and step-by-step directions. But the reader comments are often better. Who knew there were 5 ways to do the same thing—and 4 of those are a lot easier than the one described in the main article?

To sign up for these and other newsletters: Go to the “Services” section at the bottom right of the ZDNet home page. On the TechRepublic home page, click “My Newsletters” at the top right.

Technology changes fast. Your business should know what’s happening right now. So why not get the hottest technology tips online delivered right to your inbox?

Ramona Goutiere

Ramona Goutiere

Goutiere Professional Business Services

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Copyright ©2010 Goutiere Professional Business Services/Business Tips-Business Tools-Business Tactics • All rights reserved
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5 Free Ways to Create PDF“Can I create a PDF without buying Adobe Acrobat?”

“Can I create a PDF for free?”

The business world loves portable document format. So does just about everybody else. And the answer to both questions is yes.

Adobe Acrobat is the gold standard for PDF creation and modification. It’s a powerhouse packed with every PDF manipulation feature imaginable. But it doesn’t come cheap. If you do lots of conversions, PDF editing, and forms creation, I highly recommend it. But what if you just need occasional, basic PDF capabilities—and you don’t want to break the bank?

Check out these free PDF creation alternatives:

  • Zamzar.com: Who says you have to convert your documents just to PDF? This site does that and so much more—for free. You’ll want to bookmark this workhorse. Have a file in a format you can’t open? Let Zamzar convert it to a format you can.
  • Microsoft PDF Add-In: If you’re using Microsoft Office 2007 products, this free Microsoft add-in is a no-brainer. Just get it. Even if you have other PDF software, you’ll love the convenience of converting your documents right in Office. Already upgraded to Office 2010? The PDF conversion feature is built in.
  • pdf995: This was the first free PDF software I used, so I’m a little sentimental about it. And you can do a lot more than just convert files if you add PdfEdit995 and PdfSignature (also free). If you can live with the ads, this is a great no-cost deal. If you can’t, you can upgrade to the ad-free version of pdf995 for … you got it . . . $9.95. The 3-program suite costs a whopping $19.95.

Other free PDF creators include PrimoPDF and CutePDF. Both offer upgrades with more features at a fair price.

So if you’re a small business or association on a tight budget, you can create PDFs without Adobe Acrobat. For free. Give these options a test drive. Select the ones that work best for you. Upgrade to paid versions if it makes sense.

Preparing PDFs doesn’t have to be complicated—and it sure doesn’t have to be expensive.  Free gets the job done, too.

Ramona Goutiere

Ramona Goutiere

Goutiere Professional Business Services

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Copyright ©2010 Goutiere Professional Business Services/Business Tips-Business Tools-Business Tactics • All rights reserved
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Back Up Your Computer FilesFor a small business owner, backing up computer data isn’t hard. And it’s not optional. Lose all or part of your files just one time, and you’ll be backing up 7 ways from sundown, 7 days a week.

With all the options out there, it’s now so easy and so painless to back up your computer files. Don’t think it to death, either: Pick some simple backup tools and make them work for you.

I back up my PC data 3 ways every day. Everything is automatic. Nothing to forget. Simple.

First, I use an inexpensive little program called Argentum Backup to save copies of my Documents and Settings folders to an external hard drive. The beauty of Argentum software is that it saves files in their native format so you can immediately access them without using a “restore” function.  This also makes your data mobile—you just grab the external hard drive and go.  Argentum offers a free trial, too.

Second, I use the Windows backup utility in XP Pro to save another copy of critical files to the external drive every day. Yes, this may be redundant, but it makes me feel . . .  well  . . . safer. Again, it works on autopilot, so why not?

Finally, and best of all, I’m using an online backup service. Whether there’s a fire or a flood or my hard drives just die, I’m covered. And hard drive failure does happen. In fact, my external hard drive stopped working just a few weeks ago, taking my Argentum and Windows backups with it. My online backup was safe and sound off-site.

There are lots of online backup services out there—query your favorite search engine to get a quick rundown. Then consider your needs, read reviews, and check prices.

Bottom line: A small business owner with a basic computer setup can’t go wrong with Carbonite or Mozy. Each has advantages and disadvantages, but they’re both simple, cost-effective solutions to a potential data disaster. And isn’t that what you want to avoid?

I chose Carbonite for 3 reasons:  unlimited backup for a great price, a free trial period, and a nifty visual interface that works through Windows Explorer. You’ll immediately see what’s backed up—and what’s not. And if your computer is on, the program is working. Carbonite provides real-time, all-the-time backup.

So ditch whatever lame excuse you’re using to not back up your computer data. Don’t get caught with a data disaster and no options.

Using backup software is a cheap solution. Recreating years of business data isn’t.

Ramona Goutiere

Ramona Goutiere

Goutiere Professional Business Services

Contact Me

Copyright ©2010 Goutiere Professional Business Services/Business Tips-Business Tools-Business Tactics • All rights reserved
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